A. PTR Form (Reference Only – See Provost Page for the actual document)

Exhibit A

PROMOTION, TENURE, AND REAPPOINTMENT FORM

NAME:

DEPARTMENT:

SCHOOL/COLLEGE:

CAMPUS:

DATE OF HIRE:

DATE OF TENURE: (awarded/anticipated)

CANDIDATE FOR (Check all that apply):

      Promotion to:

      Tenure

      Reappointment in a position leading to tenure

      Reappointment in a position not leading to tenure

 

International Faculty: It is the policy of the University of Connecticut to not grant tenure in the absence of permanent residency. It is the obligation of the candidate in a tenure-track position to pursue permanent residency status in a timely manner.

INSTRUCTIONS

 

  • This PTR form is to be used for promotion, tenure, and reappointment of tenure track faculty in all schools/colleges, except faculty in the School of Medicine and the School of Dental Medicine. The form should also be used for the promotion of individuals who are in positions that do not lead to tenure and may be used for the reappointment of individuals who are not in tenure track positions.
  • Note: For a first year reappointment, the candidate should complete the Cover Page and Section One and the Department Head should complete Section Seven Part C – III: Recommendation of the Department Head. Department Heads are expected to meet with each first year candidate to discuss appropriate goals, responsibilities, and expectations for the first year.

For the Candidate:

  • The candidate is responsible for completing the Cover Page, Sections One, Two, Three, Four, Five and Six. The candidate should consult with his or her Department Head to ensure that the information in Sections One through Six is complete and in the correct format.
  • The accuracy and completeness of these sections are the responsibility of the candidate.
  • All supplementary material, including student evaluations of teaching, letters of acceptance for publications, reviews, reprints, etc., should be appropriately labeled and inserted as appendices in Section Eight.
  • After completing the relevant sections the candidate should submit the form to the Department Head and retain a copy. The completed PTR form along with all supporting documentation becomes the candidate’s dossier.
  • Upon request, a candidate may review and/or update his/her PTR dossier during any step of the process.

For the Department Head:

  • The Department Head is responsible for ensuring the completion of Section Seven, Parts A, B & C. The Department Head summary should carefully state the opinion of the Department Head about promotion and/or tenure, as well as those of the candidate’s colleagues and students, and others whose opinions may be useful. The written report of the Departmental PTR Advisory Committee should be included as Section Seven, Part A. In cases where the judgment of the Department Head differs from the advice he/she has received, all views should be recorded. The Department Head must inform the candidate in writing of substantive negative findings and of the reasoning behind the negative recommendations. The Department Head must obtain external letters of reference (required for tenure and promotion) and should be inserted in Section Seven, Part F.
  • After making his/her recommendation, the Department Head will forward the dossier to the Dean.

For the Dean:

  • The Dean is responsible for ensuring the completion of Section Seven, Parts D and E and forwarding the dossier to the Provost.

Note: Schools that are non-departmentalized (Law, Nursing and Social Work) use a slightly different procedure for obtaining input from advisory committees other than a Departmental PTR Advisory Committee or a Department Head. This protocol should be disseminated to the faculty in each school.


TABLE OF CONTENTS

 

Section One, Page 5: A. Academic Appointment at the University of Connecticut
Professional Experience and Education B. Professional Experience Prior to the University of Connecticut
C. Educational Background
D. Honors and Awards
Section Two, Page 6:
Teaching and Curriculum Development A. Narrative on Undergraduate and Graduate Teaching
B. Courses Taught
C. Evaluation of Teaching
D. Undergraduate Advisees
E. Other Undergraduate Advising/Mentoring Activities
F. Graduate Student and Postdoctoral & Visiting Scholars Mentorship
Section Three, Page 7:
Research, Scholarship, and Creative Work A. Narrative on Research, Scholarship and Creative Work
B. Published Books, Books Chapters, & Edited Volumes
C. Refereed Publications & Submitted Articles
D. Other Publications & Creative Products
E. Presentations
F. Grants and Contracts
G. Other Scholarly and Creative Accomplishments
H. Social and Policy Impacts
I. Other Professional Activities
Section Four, Page 9:
Academic and Professional Service/Engagement A. Narrative on Academic & Professional Service/Engagement
B. Professional Contributions
C. Institutional Contributions
D. Public & Community Service
Section Five, Page 10:
Joint Appointments
Section Six, Page 11:
Statement by the Candidate
Section Seven, Page 12:
Evaluations A. Departmental Promotion, Tenure, and Reappointment Advisory Committee Recommendation
B. Joint Appointments
C. Department Head’s Recommendation
D. Dean’s Advisory Council Recommendation
E. Dean’s Recommendation
F. External Letters of Review (needed for tenure/promotion only)
Section Eight, Page19:
Appendices A. All Supporting Materials Submitted by Candidate (appropriately labeled)
B. Copy of Original Letter of Appointment
C. Student Evaluations of Teaching (SETs) and other evidence of Teaching Effectiveness
D. Curriculum Vitae (optional)
E. Other (including previous correspondence regarding PTR from Provost, Dean, or Department Head)

 

SECTION ONE: PROFESSIONAL EXPERIENCE AND EDUCATION

Name:

  1. ACADEMIC APPOINTMENTS AT THE UNIVERSITY OF CONNECTICUT

 

Present Rank:       Since:(mm/yy)      
Previous Rank:       Since:(mm/yy)      
Previous Rank:       Since:(mm/yy)      

 

  1. PROFESSIONAL EXPERIENCE PRIOR TO THE UNIVERSITY OF CONNECTICUT (limit to a period of 10 years)

 

Title and organization From To

 

  1. EDUCATIONAL BACKGROUND

 

Degree Field Institution Date:(mm/yy)

 

  1. HONORS AND AWARDS

List all professional honors and awards, such as teaching citations, research awards, honorary degrees, and recognitions for outstanding creative works.

 

SECTION TWO: TEACHING AND CURRICULUM DEVELOPMENT

(Faculty member should complete Section Two parts A-F)

 

  1. NARRATIVE ON UNDERGRADUATE AND GRADUATE TEACHING: The narrative on teaching should include a teaching philosophy, goals relative to your instructional responsibilities, and any activities you have undertaken to enhance your teaching (see: https://cetl.uconn.edu/teaching-philosophy/). (Narrative should not exceed 500 words.)

 

  1. Courses Taught

List (in reverse chronological order) the courses you have taught at the University of Connecticut by semester and year.

 

Semester & Year Course No. & Title Solo

(Y/N)

Enrollment

 

  1. Evaluation of Teaching (copies of Student Evaluations of Teaching (SET) must be included in the Appendix – Section 8-C). Do not append individual comment sheets from students.

Evidence of assessment of teaching beyond the SET, such as classroom observations by peers or colleagues, mid-semester surveys, or other evidence of good teaching must also be included in Section 8-C.

  1. Undergraduate majors you have advised in each of the past five years.

 

Year Number of Advisees

 

  1. Briefly list other undergraduate student advising or mentoring activities you have been involved in, including advising Honors students, mentoring undergraduate research projects, advising non-majors, etc.

 

  1. Graduate student, postdoctoral fellows and visiting scholar advising/mentorship activities

 

MASTER DEGREE ADVISING

(in reverse chronological order)

As Major Advisor:

Name of Advisee Year Admitted Year Degree Awarded

 

As Associate Advisor:

 

Name of Advisee Year Admitted Year Degree Awarded

 

DOCTORAL DEGREE ADVISING

(in reverse chronological order)

 

As Major Advisor:

 

Name of Advisee Year Admitted Year Degree Awarded

 

As Associate Advisor:

 

Name of Advisee Year Admitted Year Degree Awarded

 

 

MENTORSHIP OF POSTDOCTORAL FELLOWS OR VISITING SCHOLARS

(in reverse chronological order)

 

Name of Fellow/Scholar Year(s)

 

 

SECTION THREE: RESEARCH, SCHOLARSHIP, AND CREATIVE WORK

(Faculty member should complete Section Three parts A-I)

  1. NARRATIVE ON RESEARCH, SCHOLARSHIP AND OTHER CREATIVE WORK (Including for example: art exhibits, musical compositions, or dramatic productions, etc.). Summarize your scholarly/creative goals for the next 5 to10 years and the activities you have initiated to achieve them. (Narrative should not exceed 500 words.)

 

  1. Published Books, Book Chapters, and Edited Volumes.

List your published work in the standard form used in your field for the categories listed below – note if these are published electronically with a URL if appropriate. (Do not include work in progress or submitted for publication.)

 

B1. Books or Monographs

 

Author(s), title, year of publication, publisher

 

B2. Refereed Book Chapters

 

Author(s), title, year of publication, publisher

 

B3. Edited Volumes

 

Author(s), title, year of publication, publisher

 

B4. Books or Monographs in Press

 

Author(s), title, year of publication, publisher

 

  1. Refereed Publications and Submitted Articles.

List all refereed journal publications, then refereed conference proceedings, and then other refereed materials. Include those accepted or submitted and indicate their status. (Consult your department, school or college standards for what counts as “refereed.”)

C1. Published and Accepted Journal Articles

 

Author(s), article title, journal title, volume, year of publication, page numbers

 

            C2. Conference Presentations with Proceedings (Refereed)

 

Author(s), title, venue, year, page numbers

 

C3. Other Refereed Material

 

Provide detailed description, including author(s), title, venue, year, and page(s) where appropriate.

 

C4. Submitted Journal Articles

 

Author(s), article title, journal title, date submitted

 

  1. Other Publications and Creative Products.

List all other publications and creative products/activities that are not otherwise included in Sections Three. A – C. Indicate whether these are refereed or not. These products may include exhibitions, competitions, performances, professional practice/studio work, software, patents, designs, compositions, scholarly editions, posters, artifacts, datasets, catalogues, and other non-refereed publications.

 

  1. Presentations.

List all conference presentations (identify if keynote or invited presentation); invited seminars, scholarly presentations, etc. (Do not list a presentation here if it is listed elsewhere.)

 

  1. Grants and Contracts

List all grants and contracts as principal, co-principal investigator, and senior personnel. List PI and Co-PI for each grant. An example listing of what information should be included is given below:

 

Title of Project:

Agency/Company:

Total Dollar Amount:

Role: PI, Co-PI, or Senior Personnel

Collaborators: Jane Doe (PI), John Doe (Co-PI), etc.

Period of Contract: month/year – month/year

 

F1. As Principal Investigator

            F2. As Co-Principal Investigator

            F3. As Senior Personnel or Contributor

            F4. Pending Proposals

            F5. Proposals Submitted

F6. Proposals not funded    

 

  1. Other Scholarly and Creative Accomplishments

List all other scholarly and creative accomplishments such as invention disclosures, start-up companies, etc. that are not listed elsewhere.

 

  1. Societal and Policy Impacts

Present a brief list of the broader impacts of your scholarship, and elaborate on them in your personal statement; include testimony before legislative committees or other public bodies, expert witness roles, and press and media coverage, if appropriate.

 

  1. Other Professional Activities

List other professional activities, such as consulting, temporary employment, and visiting professorships.

 

SECTION FOUR: ACADEMIC AND PROFESSIONAL SERVICE / ENGAGEMENT

(Faculty member should complete Section Four parts A-D)

 

  1. NARRATIVE ON ACADEMIC AND PROFESSIONAL SERVICE / ENGAGEMENT.

Summarize your academic and professional service, your goals relative to your activities, and the impact of your service. (Narrative should not exceed 500 words.)

 

  1. Professional Contributions

List all national and international contributions of service and positions of leadership in the profession.

 

  1. Institutional Contributions

            C1. University Level Service

 

Name of Committee or Assignment Responsibilities of the Assignment Dates of Service

 

C2. College/School Level Service

 

Name of Committee or Assignment Responsibilities of the Assignment Dates of Service

 

C3. Department Level Service

 

Name of Committee or Assignment Responsibilities of the Assignment Dates of Service

 

  1. Public and Community Service

 

List all public and community service activities that are professionally related.

 

 

 

SECTION FIVE: JOINT APPOINTMENTS

 

If you hold a joint appointment and your work is supervised by individuals other than your Department Head (e.g., regional campus director or associate vice provost, center or institute director, head of department in which you hold a joint appointment), list their name(s) and title(s) and briefly describe your duties for their program(s) below:

 

 

SECTION SIX: STATEMENT BY THE CANDIDATE

 

I certify that this information is complete and correct.

Signature: _____________________________

 

Name:

 

Date:

 

SECTION SEVEN: EVALUATIONS

 

  1. DEPARTMENTAL PROMOTION, TENURE, AND REAPPOINTMENT ADVISORY COMMITTEE RECOMMENDATION

 

Provide an evaluation of the candidate as well as any supporting data and dissenting views, if any. What was the vote of the committee regarding its recommendation (see PTR procedures for guidance)? If there was a dissenting opinion regarding the recommendation, provide the reasons for this dissenting opinion.

 

The recommendation serves as the committee’s independent evaluation.

 

  1. JOINT APPOINTMENTS

 

When a candidate holds a joint appointment (as indicated in Section 5) an evaluation from the other supervisor (e.g., regional campus director or associate vice provost, center or institute director, etc.) should be included here.

 

The recommendation serves as the other supervisor’s independent evaluation.

 

  1. DEPARTMENT HEAD’S RECOMMENDATION

 

  1. DEPARTMENT HEAD’S EVALUATION LETTER

 

  1. Provide your independent evaluation of the candidate’s case, comparing and contrasting with the advice of the Departmental PTR Advisory Committee, and, in the case for tenure and promotion to associate or professor, the external letters (Examples to Consider).

 

Your recommendation, while it should be informed by the information provided, serves as your own independent evaluation.

 

  1. For tenure and promotion to associate or professor: Attach letters from five or more individuals in the candidate’s field outside of the University who can speak to the candidate’s professional contribution to scholarship. It is important to solicit impartial evaluations of the candidate’s scholarly contributions, as well as other work, in the field. These external letters should not be from former mentors or frequent collaborators. Letters of reference for faculty members for promotion to professor must be obtained from individuals who hold this or an equivalent rank.

Briefly describe the outside reviewer’s affiliation and qualifications to evaluate the candidate.

 

  1. DEPARTMENTAL PTR ADVISORY COMMITTEE REPORT

 

  1. Describe the procedure for the selection of the Departmental PTR Advisory Committee, its composition and its procedures.

 

 

  1. If there was a dissenting opinion on this recommendation within the Departmental PTR Advisory Committee, report the vote, and comment on any views taken by the Committee with which your recommendation disagrees.

 

  1. If you have consulted others beside the Departmental PTR Advisory Committee about this candidate, list the individuals or ad hoc groups consulted and summarize their advice. Comment specifically on any views that differ from your own conclusions.

 

 

  • RECOMMENDATION OF THE DEPARTMENT HEAD

 

This report includes my review of the advice I have received from others and clearly states my own opinion.

 

I recommend that:

(name of candidate)

 

Check all statements that apply:

 

      Be promoted to the rank of

 

      Be granted permanent academic tenure

 

      Be given a terminal appointment

 

      Be reappointed for another probationary year

 

      Be reappointed in a position not leading to tenure

 

      Not be promoted

 

      Not be reappointed

 

Signed: ____________________________

Date:

 

Note: For a first year reappointment the Department Head only needs to complete this page (Section Seven Part C – III: Recommendation of the Department Head). The Department Head should give a copy of this page to the candidate.

 

 

  1. FOR SECOND AND SUBSEQUENT REAPPOINTMENTS

 

Please add any additional comments you deem necessary for each recommendation of a second or subsequent reappointment. Be certain that you check the appropriate statement in each cluster.

 

This faculty member was reappointed last year. At that time I (or the former department head) checked the statement that judged the candidate to be:

 

      Performing in superior fashion

 

      Performing competently

 

      Not performing as well as expected

 

To date, in my judgment (check the statement that is appropriate):

 

      The candidate’s work exceeds expectations; therefore, I recommend reappointment.

 

      The candidate’s work meets expectations therefore, I recommend reappointment.

 

      The candidate’s work is below expectations; nonetheless, I recommend reappointment for another probationary year with the expectation that he/she may, in that period, effectively address the noted weakness(es).

 

      The faculty member is not performing as expected; therefore, I do not recommend reappointment.

 

(The current academic year is the candidate’s       probationary year.)

 

      This individual is not in a position leading to tenure; but funding permitting, I recommend reappointment.

 

Signed: ______________________

Date:

 

THE DEPARTMENT HEAD SHOULD GIVE A COPY OF SECTION 7 TO THE CANDIDATE

 

  1. DEAN’S ADVISORY COUNCIL RECOMMENDATION

 

Provide an independent evaluation of the candidate together with supporting data. What was the vote of the Council regarding its recommendation? If there was a dissenting opinion regarding the recommendation, provide the reasons for the dissent (see PTR procedures for guidance).

 

  1. DEAN’S RECOMMENDATION

 

Provide your independent evaluation of the candidate’s case, comparing and contrasting with the Department Head’s recommendation, the advice of the Departmental PTR Advisory Committee, and the Dean’s Advisory Council.

 

Your recommendation, while it should be informed by the information provided at other steps of review, serves as your own independent evaluation (see PTR procedures for guidance).

 

If there was an appeal at the Dean’s level, please describe this and report on its outcome.

 

Signed: _______________________

 

Date:

 

  1. EXTERNAL LETTERS OF RECOMMENDATION SHOULD BE INSERTED HERE.

 

SECTION EIGHT: APPENDICES

 

  1. All Supporting Materials Submitted by Candidate (appropriately labeled) (g., copies of manuscripts in press).
  2. Copy of Original Letter of Appointment

 

  1. All Copies of the Student Evaluation of Teaching (SET) Results. Do not append individual comment sheets from students.

 

Include other evidence of teaching effectiveness.

 

  1. Curriculum Vitae (optional)

 

  1. Other (including previous letters regarding PTR from Provost, Dean, or Department Head).
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